your payroll, 100% digitalized

One of the advantages of online payroll management is the electronic payroll. This is nothing more than a digital document in which all the information regarding the salary of each employee is shown. Its function is the same as the paper payroll, but reducing waiting times and the use of paper in the office.

Payroll is the internal communication tool par excellence. It is the most direct way for an employer to communicate with its employees. It is the most efficient way to remember milestones such as a salary increase, a promotion or a reward for goals achieved. By digitizing this process, we can streamline this process and make it easier for the employee. Digital payroll helps to make the most of this important communication tool. With a more modern payroll model, the employee can better understand the parts that make up his or her salary, as well as the withholdings and taxes that make up the difference between gross and net.

Despite the fact that there is no mandatory electronic payroll, many companies have switched to this model because of the advantages it has. Moreover, since 2016, this option is as legally valid as the paper one. This Supreme Court decision is a major step forward for the digitization of companies. Paper payrolls are destined to be replaced by digital. This format is more aggressive with the environment, forces employees to allocate a physical place to store them and slows down the processes of search and transmission of information. By choosing to deliver the payroll digitally, whoever wishes to do so will be able to reduce the amount of paper used in the company, being more respectful with our planet, as well as speeding up the procedures and a series of advantages that we are going to know below.

Benefits of digitizing payrolls

Accessibility to information.
The Internet allows us to access any information no matter where we are. Thanks to the cloud we can access our documents from any device and anywhere. Saving payroll documents in an online database gives us access to them at any time. As long as the employee has a connection, he or she can check the status of his or her salary, any changes and the status of his or her payroll.

This information is not only more accessible to the employee. Companies also gain in speed when it comes to accessing their employees’ paychecks. This can be of great help when reviewing whether errors have been made in the payment or reporting on the productivity of an employee.

Reduces the need for storage.
As we have already indicated, digital payrolls are stored in the cloud. These servers that allow us to store data save us both physical and digital space. On the one hand, having the payroll in the cloud makes it unnecessary to store them on our own computer. Sometimes company computers are full of personal information. This can be a problem when it comes to installing necessary updates for the workflow and can slow down the devices, decreasing productivity. With cloud storage, we avoid cluttering local hard drives.

On the other hand, we also save physical space. Storing payrolls on paper can become more problematic than it seems at first glance. The physical one forces us to have a specific place in which to store things. In addition, as we will see below, we are more likely to lose paper than digital documents. The cloud prevents us from having a tower of papers in which searching for a specific piece of information is practically impossible. With this, in addition, we gain in cleanliness and organization within the work and personal environment.

It makes losses more difficult.
We all have the experience of having lost an important piece of paper. The rush of everyday life leads us to forget things that we are going to need later. This is something we avoid with electronic payroll. As they are automatically stored in the same place, employees will be able to consult them whenever they want, without having to worry about the drawer in which the paper was stored some time ago. Generating payrolls in electronic format is the best way to gain in convenience.

It optimizes the work in the Human Resources Department.
Manual preparation of payrolls consumes an unnecessary amount of time. Filling in each item by checking other documents is a mechanical and repetitive task, which reduces employee satisfaction and significantly increases the risk of making mistakes.

Constant repetition of processes can be time-consuming and sap concentration, which can result in errors. Being in a hurry to complete tasks or losing focus due to repetition are the main causes of these failures, which in turn translate into problems for the company.

That is why payroll automation is essential to have an efficient management of the company. Payroll automation is known as a set of processes related to payroll management that are performed by software. With these software programs, payroll management becomes an easier task. The time savings and reduced workload achieved by automation is the main advantage of this method, but not the only one.

Improved security of personal data.
The security of personal data is one of the most discussed topics since the advent of the Internet in our lives. We all want to be protected against possible attacks. For this reason, the software that manages digital payrolls needs to be updated in terms of security. Paperwork can get lost. In addition, when it comes to disposing of documents containing such sensitive information, we have to take care to destroy them properly so that the information is not recoverable by a third party.

These problems do not exist with digital payrolls. With the latest cybersecurity systems, it is very difficult for a third party to gain access to our data. When we work with digital files protected by encryption and algorithms, we are giving an extra layer of security to our data.

Digitize your payroll with Vasalto

At Vasalto, we have been working in payroll outsourcing for more than 30 years. During these years we have worked hand in hand with a large number of clients who are leaders in their respective sectors, which gives us a great deal of experience in the sector.

We are present in several countries, with headquarters in Madrid, Barcelona, Porto and Bordeaux, and we have clients all over the world, as well as collaborators in more than fifty countries. In addition, Vasalto is a purely technological company, which is why we have a series of proprietary computer systems that allow us to manage more than 35,000 payrolls every month. In addition, we also have the best legal and accounting advice to offer our clients the best possible service.

If you are interested in learning more about payroll outsourcing, at Vasalto we will be happy to help you. Contact us to get to know us and see how we can help your company.